Do you know that most applicants don’t send a post-interview thank-you letter?
Even if you think an offer is in the bag, you can always improve your chances of getting the job if you send a thank-you letter. Your letter should reiterate your core strengths and emphasize the value you offer. You can even squelch any concerns the employer raised about your qualifications and add important information you didn’t get to discuss in the interview.
Check out this sample thank-you letter:
14 Elm St. | Sometown, CA 55555 | 555-555-5555 | firstname.lastname@example.org
Ms. Amy Lin
1 Corporate Way
Sometown, CA 55555
Dear Ms. Lin:
Thank you for meeting with me this morning to discuss the executive assistant position. I enjoyed our conversation, and I am very excited about the possibility of joining your team.
I know what it takes to run a busy and successful insurance office. In my last position as an administrative assistant for XYZ Company, I helped manage all aspects of the operation, handling tasks such as bookkeeping, customer service, claims processing, report preparation and ongoing communications with the district manager.
You mentioned that you need an assistant who has strong “people” skills, and this is an area in which I excel. At XYZ Company, I helped the manager build a loyal client base by consistently providing excellent service. My last supervisor said, “John is one of the hardest-working employees I have known. His friendly and professional customer-service skills helped the firm achieve a 20 percent revenue increase last year, and I couldn’t have done it without him.”
I don’t see the executive assistant role as a punch-the-clock, 9-to-5 job; I will be your “right hand”—helping you manage the day-to-day operations, volunteering for special projects, and ensuring the company is positioned for growth and increased profitability.
Again, thank you for considering me for this exciting opportunity. As you requested, I’m enclosing a list of professional references. Please feel free to call me if you need additional information, have any questions or would like to offer me the job! Thank you for your time, and I look forward to hearing from you.
Enclosure: List of References
Job-Seeker Thank You Letter that Builds on Rapport from Job Interview
Craig B. Adelson
101 Epiphany Avenue
East Greenwich, RI 02818
Dr. Peter Neuman
Greenwich Chiropractors, Inc.
200 E. Main Street
East Greenwich, RI 02818
Dear Dr. Neuman:
It was wonderful having the opportunity to speak with you concerning the nursing position with your practice. I know how limited a physician’s time can be, and your timely involvement in the interview process impressed me. After speaking with you, I felt certain that we can develop an effective working relationship.
After reflecting on our discussion, I deduced that you are looking for more than a competent head nurse; you seek someone who can keep the entire operation in focus. Technical nursing skills are critical, and I can execute mine readily. I intend to use not only my integrity and loyalty in this position, but my open communication and managerial skills to their fullest extent.
The scope of responsibility for this position is broad and parallels my position in the United States Army. I dedicated many additional hours to becoming proficient in numerous areas, and my tenacity was quickly recognized. I would like to share the same experience with contributing to the success of your organization.
If you decide that I should interview with any of your partners, I will be available at your convenience. Until then, I look forward to the possibility of working with you.
Craig B. Adelson
Job-Seeker Thank You Letter When Recruited for Job
33 Tobacco Drive
Winston-Salem, NC 27105
Dr. George Lennox, Provost
University of Western Carolina
Winston-Salem, NC 27105
Dear Dr. Lennox:
I want to thank you for seeking me out and taking the time to meet with me about the proposed position of Special Assistant to the Provost for Admissions Projects. I am truly excited about this position and the contribution I could make toward working with alumni, high-school teachers, volunteers, faculty, and deans on recruitment, and targeting such potential student populations as nontraditional students, international students, and perhaps others.
My strong support for the University of Western Carolina, along with exceptional communications, organizational, promotional, and marketing skills make me exactly the kind of “value-added” employee who can get this job done for you. You need someone who can target new kinds of student constituencies with innovative marketing skills. I am that person.
My ability to “sell” Western Carolina has many dimensions, as the College of Medicine recently learned when Dean Deepknecht contracted with me to rewrite, edit, and polish both the overall School of Medicine accreditation plan and the Nursing Department plan. As you probably know, both documents earned the highest possible ratings from the accrediting bodies, and the college plans to contract with me for the next step in the accreditation documentation process.
My verbal ability to promote Western Carolina was demonstrated with the well-received commencement speech I gave at the fall 2007 commencement. To refresh your memory, I am enclosing a copy of that speech.
My work here at Western Carolina for the several years also speaks well of my ability to promote the university. I currently handle publicity and promotion for the Favis Museum of Art. I also oversee the administration of the art department. I interact regularly with art majors, potential students, and the ten work-study students I supervise.
My supervisors can unhesitatingly cite my superlative communications and organizational skills, as well as my high energy level. I have built on my past special-events-planning experience by producing regular museum receptions, and other events. As a current Western Carolina employee, I already have the advantage of having established working relationships with many members of the university community, as well as various external constituencies.
Finally, Dr. Lennox, I’m enclosing some ideas I’ve had for promoting Western Carolina and boosting enrollment. I note well your cautions that “everyone thinks they’re an admissions expert.” I don’t pretend to be one, but I do want you to know that my mind is working on the challenges at hand.
Thank you again for your consideration of me. I look forward to the possibility of working with you.